Four days away means allergies, treatments and numbers you need to dial fast. The health form exists for that, and nothing else. It is asked of every participant, adults included: a peanut allergy does not show its ID card at 19.
The file opens on its own page
Since 10 August, opening a health file no longer opens a window: it is a page, with its own address. It has the full height of the phone, survives an interruption, and takes a refresh without losing anything.
The change filled a gap. The window only showed ten fields out of eighteen: the insurer, the tetanus booster, "can swim" and the two care authorisations could only be entered by the family. Yet the printed emergency sheet displays them. A family that filled in nothing left the leaders with no way to write them down. They are now on the page.
The parental authorisation stays read-only. It binds the family and is signed from their private link; ticking it on their behalf would mean signing for them.
Who fills it in
The family itself, from a private link. It is the only accurate source: nobody at the desk should be writing down an allergy dictated over the phone.
The link appears in three places, right after registration.
- On the confirmation screen, one link per participant.
- On the thank-you page that follows an online payment.
- In the console, on every row of the Health tab: the Copy link button puts it in the clipboard, and you send it through whatever channel your church already uses.
That link is not the ticket code. A ticket is shown at the gate, photographed and passed around a group; a medical file does not open with that. It is a randomly drawn address, tied to one registration, that opens only that file.
If a family cannot do it, the team can fill the form in for them from the console. The form then records who filled it.
What it contains
| Section | What it is for |
|---|---|
| Allergies | Food, medication, other |
| Ongoing treatments | What the person already takes |
| Medication to be given | What must be handed out on site, and when |
| Diet | The kitchen depends on it |
| Particular needs | Mobility, support, adjustments |
| Tetanus booster | Asked by any care centre |
| Health insurer | Asked on the day of a consultation |
| Two emergency contacts | A single number can go unanswered |
| Family doctor | The first useful call |
| Can swim | Swimming is prepared before the day of swimming |
Two authorisations close the form: giving common medication, and emergency care if the situation requires it.
The parental authorisation
For a participant who is a minor at the time of the camp, it comes on top of the health form, and the registration stays incomplete without it.
Each authorisation is given separately, and that is the whole point: taking part in activities, being transported in the organisation's vehicles, receiving care, leaving the site alone, travelling abroad if the camp crosses a border. A single box covering everything would not be an authorisation, it would be a blank signature, worthless the day it matters.
Two of them are indispensable: taking part and care. Without them the form is not saved.
The signer's name, their capacity (father, mother, guardian) and the time of signature are kept. A ticked box that leaves no trace proves nothing the day it is disputed.
Following what is missing
The camp's Health tab answers the one question that comes up every day: who has not returned a form.
It shows three counters (forms returned, missing authorisations, participants who cannot swim) and one row per participant with their two badges. It shows no medical content: this is a list read out loud, often in front of others, and putting allergies on it would mean opening fifty files to count the three that are missing.
A missing authorisation blocks nothing at the gate. A child standing in front of the coach is not turned away over a form: the screen warns, you decide.
Who may read a form
Two permissions, deliberately distinct.
- Young - Manage shows who has returned a form, and copies the link to send.
- Young - Health opens the file itself.
Give the second one to the people actually running the camp. Without that separation, every volunteer taking cash at the desk would be reading treatments.
What gets erased, and when
The health form is tied to the registration, not to the young person: it is filled in again for every camp, so it is fresh on the day it is needed.
It erases itself after the camp, on the date announced to the family before they fill in anything at all. The delay is set per camp, in the settings, and defaults to 90 days.
After erasure the row stays in the list marked Erased after the camp, with no content left. The parental authorisation survives: it is not health data, it is the proof of an agreement given.