Financial reports give you a clear view of your church's money in and money out, over the period you choose. You can break the figures down by category, follow the month-by-month trend, and produce a clean PDF on your church letterhead, ready to present to the assembly.
Note: every report follows your church's currency and official language. The PDF automatically carries your organisation's logo and contact details.
Two pages, two audiences
Finance has two neighbouring doors, and knowing which to open saves a great deal of time: Reports for analyses, Accounting for bookkeeping. One button switches between them in a click.
Analyses answers the questions of the board and the assembly: where the money comes from, where it goes, how it evolves.
Accounting is a full sub-module (Finance, then Accounting): the books, statements, registers, checks and the settings that govern them. It is what your accountant asks for, and what the dedicated pages listed below cover in detail.
Choosing the period
At the top of the page you set the period analysed for most reports:
- Enter a start date and an end date.
- Or use the quick-range buttons to move faster.
| Quick range | Period covered |
|---|---|
| This month | From the 1st of the current month to today |
| Last month | The previous calendar month |
| This year | From 1 January to today |
| Last year | The previous calendar year |
Tip: for a report you will present to the assembly, pick a tidy period (a quarter, a calendar year). It reads far better than a range straddling two months, and it allows comparison with the equivalent period.
The report by category
The By category tab splits all activity for the period across your categories: tithes, offerings, designated gifts, and also expenses. Each line shows the type (income or expense), the total amount, the number of transactions, the number of donors and the average amount. A total line closes the table.
This is the ideal report to answer "where did the money come from and where did it go?" over a given period.
The period summary
The By period tab gives a headline overview in figures: the total, the number of transactions, the number of donors and the average per transaction. Below that, the monthly trend shows each month's amount with a visual bar, so you can spot strong and quiet months at a glance.
Tip: combine both tabs. The period summary for the overall trend, the category breakdown to understand what is driving it.
Financial health in five figures
An income statement says what happened; it does not say whether the church is solid. You can show a surplus and be in danger, because everything rests on three donors. You can show a deficit and be fine, because you deliberately drew on a reserve you had built.
The Health tab answers the question the board really asks:
| Indicator | The question asked |
|---|---|
| Months of reserve | How long do we hold without new income? |
| Top ten donor dependency | What happens if one family moves away? |
| Share of fixed costs | What room do we have when something breaks? |
| Income trend | Where are we going, over twelve months? |
| Debt ratio | What we owe, against what we own |
No overall score out of 100. Aggregating five dimensions hides exactly what must be seen: a church rated "72 out of 100" does not know what to fix. Each indicator carries its verdict, its stated threshold and the sentence that says what to do about it.
Note: "Not enough data" is a legitimate verdict. A five-month-old church has no annual trend, and inventing one would be worse than saying we do not know.
The other analyses
- Sales channels: the gross, the fees and the net of the shop, ticketing and sales, with payout in one click.
- Top donors: generosity per person over the period.
- Year on year: the same period compared with the previous financial year.
- Annual tax receipt: generating year-end receipts. See annual tax receipts.
Exporting a PDF for the assembly
Every report has a Print report button. It opens a laid-out version on your church letterhead (logo, name, contact details, generation date) that you can print or save as a PDF.
- Set the period you want.
- Open the tab for the report you need.
- Click Print report.
- In the window that opens, choose to print or save as a PDF.
Warning: the PDF reflects the period and the tab shown at the moment you print. Check your dates before generating the report.
The accounting books: which page to open
The Accounting module arranges its views in five groups: books, statements, registers, checks and settings. Each answers a precise question, and each has its own documentation page.
| Your question | The view | The page |
|---|---|---|
| Which account numbers does my church use? | Chart of accounts | The chart of accounts |
| What happened, in time order? | Journal | The journal |
| Where does each account stand? | Trial balance | The trial balance |
| What is this balance made of? | General ledger | The general ledger |
| What did we receive and spend? | Income statement | The income statement |
| What do we own, what do we owe? | Net assets | The statement of net assets |
| Are our durable assets up to date? | Fixed assets | Fixed assets and depreciation |
| Where do our debts stand? | Loans | Loans |
| Do my registers agree with each other? | Consistency | The consistency check |
| How do I freeze and publish a period? | Governance | Governance: closing and locks |
The bank reconciliation lives elsewhere, under Finance, Bank. See the bank reconciliation.
Tip: the reading order that works is the order of accounting construction. The journal records, the trial balance summarises, the general ledger explains, the income statement and net assets conclude. Each piece explains the previous one.
The eight printouts for your accountant
An accountant does not work on a screen: they work on documents they annotate, file and archive. Every view of the Accounting module carries a Print button, as does the reconciliation statement under Bank.
| Document | Where to find it |
|---|---|
| General journal | Accounting, Journal view |
| Trial balance | Accounting, Trial balance view |
| Ledger for one account | Accounting, Ledger view |
| Income statement | Accounting, Result view |
| Statement of net assets | Accounting, Net assets view |
| Fixed assets and depreciation | Accounting, Fixed assets view |
| Loan amortisation schedule | Accounting, Loans view |
| Bank reconciliation statement | Finance, Bank |
The PDF opens in a new tab: print it straight away or save it. Allow pop-ups if nothing opens.
What every page carries
Each printout repeats four things on every page: your church name, the period covered, the date of issue and the name of the person who produced it. Without those, a table is just a screenshot: it says neither where it comes from, nor when, nor what it covers.
Documents are issued in your church's official language, not the language of the person logged in. An official document belongs to the organisation that issues it.
Note: amounts are right-aligned and a zero prints as an empty cell. That is the accounting convention: it lets you check a column at a glance, which is the first thing an accountant does.
The verdict printed with the document
The trial balance carries balanced or out of balance at the foot of the page. The income statement states whether the result agrees with the change in net assets. The reconciliation statement says whether every statement line matches an operation.
These notes print even when everything is fine. A check you have to look for is not read, and a document that hides its reservations commits no one.
What needs your attention
The Finance page opens on a block gathering everything awaiting action: chart of accounts not created, categories without an account, operations with no entry, bank lines to reconcile, depreciation charge not posted, entries awaiting approval.
Each line leads straight to where you fix it. The most blocking comes first: creating a missing chart of accounts mechanically resolves part of the list.
Note: when there is nothing, the block says so in one line rather than disappearing. You must be able to see that nothing awaits you, otherwise you will keep checking module by module.