Fill in the weekly report
Record a department's attendance, statistics and notes each week, then submit it to the pastor.
Every department accounts for its activity week by week. The weekly report brings together, in one place, the team's attendance, a few key figures specific to the ministry and a short written summary. Once complete, it is submitted to the pastoral team for validation.
Open this week's report
- From Departments, open the department card, then Reports.
- Pick the month with the arrows, then the week to fill in. The current week's report is selected by default.
- Future weeks are not open: you only report on the past and the current week.
Tip: start by entering the meeting date. It must fall within the chosen week, otherwise the submission will be blocked.
Mark attendance
The list shows the department's members. For each one, set their status:
| Status | Meaning |
|---|---|
| Present | The person attended the meeting. |
| Absent (justified) | Absent, with a reason (to be noted in the dedicated field). |
| Absent | Absent without justification. |
The report automatically totals the present, justified-absent and absent counts.
Note: a report cannot be submitted if no attendance has been marked. Set at least one status before sending.
Enter the statistics
Depending on the department type, tailored indicators appear: souls won and people contacted for Evangelism, prayer cases received for Intercession, singers and rehearsals for Music, headcount and attendance by age group for Sunday School (Ecodim). Enter the week's figures.
Link to content and complete the summary
You can link the report to content already recorded elsewhere in Sanctumel:
- a preaching subject shared during the meeting,
- a Sunday-school lesson,
- a worship service.
Then add the theme, who gave the exhortation, the intercessor, a Bible reference, the outlook for next week and your observations.
Save and submit
- Save keeps a draft you can come back to later.
- Submit locks the report and sends it to the pastor: it moves to the "Submitted" status.
- After submission, you can print the report as a PDF with the church letterhead.
Warning: once submitted, the report can no longer be edited. Double-check attendance and figures before sending.