Cash counting (four eyes)
Count the collection with two people, track the cash discrepancy, post to the ledger and reconcile the bank deposit.
In Africa as in small churches, much of the income arrives as cash. The counting sheet applies the four-eyes principle: two people count the cash independently, the discrepancy is tracked, and nothing enters the books until the amount is validated.
Note: Sanctumel only records the movement. The money stays physical until it is deposited in the church's account — no custody of funds.
Create a sheet
- Open Finance → Cash counting.
- Click New sheet (date + label, e.g. "Sunday service collection").
The two counts
Two counters independently enter their total, each in their own field (ideally two different people):
- Counter 1 enters their name and the amount counted.
- Counter 2 does the same, without being shown the other's figure.
As soon as both have counted, the cash discrepancy appears:
- Match (green) if both totals agree;
- Discrepancy: X (red) otherwise.
Tip: a discrepancy is not necessarily a counting error — it is a signal. Recount together before validating.
Validate and deposit
- Validate: freeze the final amount. This automatically creates the entry in the ledger (cash offering).
- Mark deposited: record the date and reference of the bank deposit.
The deposit lets you reconcile the physical cash with the account: you know what was counted, validated, then actually deposited.