Outflows and payouts
Record every outflow with its source (tithes, offerings, contribution, store...) and track balances per source in a detailed journal.
In Sanctumel, every outflow of money has a known source: money goes out of tithes, offerings, a contribution, the store or the general fund. The Finance, Outflows page centralizes everything: balances per source, a detailed journal and entry.
Understanding the source of funds
When you record an expense, you state which pocket the money comes out of: Tithes, Offerings, Contributions, Donations, Store, Ticketing, Books, Curriculum or General fund. The outflow is then deducted from that source's balance - your reports finally say who funds what.
Note: payouts of the sales channels (Reports, Sales channels) set their source automatically.
Balances per source
At the top of the Outflows page, one card per source shows:
- The cumulated net income (what the church actually received).
- The cumulated outflows (everything that left this pocket).
- The available balance (income − outflows).
Click a card to filter the journal on that source.
The detailed journal
Every outflow of the month appears with all its information: date, source, category, label, payment method, who recorded it, attached receipt if any, and amount. The journal can be filtered by source, sorted, searched and exported to CSV.
Recording an outflow
- Open Finance, then Outflows, and click New outflow.
- Enter the amount, the date and above all the source of funds.
- Optionally add an expense category, the payment method and a label.
Tip: the invoice-scan button fills the amount, date and label from a photo of the receipt, and attaches the proof. When you pick the source, its available balance is shown: you cannot take out more than what the box holds - the form then offers to switch to another source.
You can also use New operation on the Finance dashboard: the "Source of funds" field is there for every expense.
Guaranteed consistency
The system now refuses an inconsistent entry (for example typed Offering but categorized Tithe): the "Tithe" category enforces the Tithe type, "Offering" enforces the Offering type. Older inconsistent entries are flagged in the offerings tracking, excluded from totals, and corrected in the ledger with the Correct button.