During a meeting, the host stays in control of who enters and how it unfolds. The waiting room screens arrivals, and the in-meeting tools (screen sharing, chat, raise hand) let you run things smoothly, even with a large group.
Joining from the link
Someone who opens the link first sees a welcome screen in the church's colours: the meeting title, its status and the number of participants. They enter their name, a password if the meeting is protected, then tick a consent box before entering.
Note: ticking the consent box is required. It tells participants that their presence is handled in line with the church's privacy policy.
Admitting from the waiting room
When the waiting room is on, every new arrival waits on an "Awaiting approval" screen. On your side, inside the meeting, a panel lists the people waiting.
- Open the Waiting room panel in the meeting.
- For each person, choose Admit or Decline.
- An admitted person is moved into the meeting automatically; a declined person sees an access-denied message.
Tip: check the displayed name before admitting. It is your only filter for an internal or sensitive meeting.
In-meeting tools
| Tool | What it does |
|---|---|
| Mic / camera | Turn your audio and video on or off |
| Screen sharing | Show a presentation, a song or a document |
| Chat | Send messages to the whole group |
| Raise hand | Signal that you want to speak |
| Participants | See who is present |
Screen sharing asks for the browser's permission: if it is denied, a message invites you to try again. The chat flags new messages while the panel is closed.
Warning: only one screen share is visible at a time. Stop yours before another speaker presents.
Leaving or ending
Close the tab to leave the meeting. The host can also end the meeting for everyone from Sanctumel Meet: it then moves to the "Ended" status and the link no longer lets anyone in.
In-meeting polls
During a meeting, the host can ask the assembly a question: the Poll button opens a panel on the right, without leaving the room.
- Create (host): a question, two to eight choices, then Publish. The poll appears for everyone immediately.
- Vote: everyone clicks their choice - including people without an account, who are often half of an assembly. You can change your mind while the poll is open: the vote is replaced, not added.
- Close (host): the results stay visible, nobody votes any more.
Note: the vote is anonymous by construction. The system records that a person voted - only to stop them voting twice - but never what they chose. Nobody, not even the host, can know who voted for what: the information does not exist.
Breakout rooms
For small-group sharing, the host opens breakout rooms from the button of the same name.
- Open: two, three or four rooms in one click.
- Place: the list shows who is not assigned yet; you place each person in the room of your choice. Nothing is distributed automatically - you decide who goes where, because a group is not a list to hand out.
- Going there: each person switches to their breakout room within seconds, and a gold banner constantly reminds them where they are.
- Call back: one button brings everyone back to the main room and closes the breakouts.
Note: the host keeps their powers in each breakout room - they can drop in to help, mute a microphone, answer a question.
Warning: a breakout is a separate room: the chat, the polls and the minutes remain those of the main meeting. What is said in a small group is not recorded there.