Sanctumel Meet keeps a written record of your meetings: agenda, interventions and a summary report. It all turns into PDF minutes ready to print and archive, with your church's letterhead.
The minutes are available AT ANY TIME - before the meeting to prepare the agenda, during it to take the minutes as people speak, and afterwards to approve them. It is a full page: keep it open in a tab next to the room.
Open the minutes
- In Sanctumel Meet, open the meeting (whatever its status).
- Click Minutes.
- The page opens on three tabs: Agenda, Interventions and Report / Minutes.
Tip: nothing is lost if the meeting is not over - each item is saved the moment you add it.
Agenda tab
List the points covered, in order. For each point you can add a presenter and a duration in minutes.
- Enter the title of the point (and a description if useful).
- Add the presenter and the duration if you know them.
- Click Add. The point joins the numbered list.
Interventions tab
Record what was said, sorting each contribution by type.
| Type | Use |
|---|---|
| Remark | A general comment |
| Question | A point raised |
| Decision | A choice made |
| Objection | A disagreement voiced |
| Proposal | An idea put to the group |
Enter the speaker's name, optionally their role, choose the type, then type the content and confirm.
Tip: sorting contributions by type makes the minutes far easier to read: you can spot every decision and objection at a glance.
Report tab
This is the official summary. Fill in the rapporteur and their role, a summary, the decisions, the next steps and, if needed, the person who approves the document. Click Save report.
Generate the PDF
The Generate PDF button opens formatted minutes: a header with the church's logo and name, the meeting date, the agenda, the interventions, the decisions, the next steps and signature areas. Use the print button to save it as a PDF or print it.
Note: the document uses the church's official language for titles and dates, to stay consistent with your other documents.
Warning: minutes are an official document. Re-read the names and decisions before sharing them or having them signed.
What will not be saved
A report has to say something: as long as the summary, the decisions and the next steps are all three empty, the save button stays inactive - the reporter's name alone does not make minutes. Likewise, the PDF minutes will not generate from an entirely empty record: add at least an agenda item, an intervention or a summary.